Event Support Guidelines

The College of Liberal Arts (CLA) event guide is designed to help departments, programs and offices plan successful events and navigate the event planning process. Whether you are planning a meeting, reception, speaker visit or larger college event, these guidelines and resources can help you get started.
Students learning about different CLA majors at an event.
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Submit Event Guidance Request Form

Your department, unit or center remains responsible for planning, coordinating and carrying out its event. We will provide guidance and helpful resources.
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Submit Large-Scale Event Form

Our team will review the event and determine the best next steps based on its scope, needs and available resources.

Event Planning Essentials

Planning ahead helps ensure that the necessary space, services, and resources are available for your event.

  • Submit event guidance as early as possible.
  • Identify your preferred event date, time, location and estimated attendance.
  • Consider your event setup, audiovisual needs, catering, signage, parking and other logistical needs.
  • Allow adequate time for venue reservations, vendors, approvals and other event arrangements.
  • Keep event information and planning details updated as plans develop.

Best Practices

  • Establish a primary contact for the event and a clear planning timeline.
  • Consider accessibility and accommodation needs for guests.
  • Plan for dietary needs when food or refreshments are being provided.
  • Consider guest arrival, parking, wayfinding, registration and event flow.
  • Coordinate promotional materials and communications with CLA Marketing & Communication when needed.
  • Use Purdue and CLA branding consistently on event-related materials.
  • For events intended to reach broader audiences, consider submitting the event to the Purdue Events Calendar: https://events.purdue.edu/

CLA Events Toolkit

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The CLA Events Toolkit includes helpful planning resources, templates, checklists and other materials to assist with organizing your event.

Visit the CLA Events Toolkit

Helpful Resources