Purdue Studies in Romance Literatures School of Languages and Cultures

Advice on Preparing Your Manuscript and Electronic Documents

PSRL books are prepared on a 27" iMac. We use Microsoft Word® for the early stages of editing and lay the pages out in Adobe InDesign®. Please submit files in Microsoft Word, either for the Mac or for PC. We accept files produced in most word processors and prepared on both Mac and PC platforms. However, WordPerfect files should be saved as Word files. Below are some guidelines and hints for preparing your files. If you have further questions, please contact the production editor, Joyce Detzner, PSRL, Stanley Coulter Hall, 640 Oval Drive, West Lafayette, Indiana 47907-2039 USA, tel. (765) 496-6624, fax (765) 496-1700.

Preparing Your Manuscript and Electronic Documents

  • Please follow the directions found here when preparing your final manuscript. Keeping them in mind from the beginning of your project will make the work easier at the end. The best results will be obtained if the work can be submitted in Microsoft Word® for either the Mac or the PC. A downloadable version is found here.

  • Note that our series requirements differ somewhat from the Purdue University Press requirements.

  • Be sure to number the pages straight through the manuscript. You may use roman numerals for the front matter if you like, but the main part of the manuscript should be numbered consecutively from beginning to end. Do not number the manuscript by chapter; that is, do not start over with page 1 on the first page of each chapter. Besides the difficulty of referring to pages in a manuscript containing more than one page with the same page number, there is the possibility that if the manuscript is somehow spilled onto the floor or the pages mixed up in some way, it will be very difficult to get the pages back in the right order. NOTE: Readers may react very negatively when they are sent a manuscript with unnumbered pages or pages numbered by chapter.

  • Include a table of contents that supplies page numbers. This makes it easier for both the editors and the readers to handle the manuscript. Be sure the page numbers are correct.

  • For advice on revising your dissertation to make it into a book, we suggest the following publications:
    For general advice on publishing, we suggest: "Basic Advice for Novice Authors," by Allan H. Pasco, Journal of Scholarly Publishing 33.2 (Jan. 2002): 75-89. Earlier version in same journal, Jan. 1992.

    • Harman, Eleanor, Ian Montagnes, and Siobhan McMenemy, eds., The Thesis and the Book (1976; Toronto: U of Toronto P, 2003). Classic work on the subject.

    • Luey, Beth, ed., Revising Your Dissertation: Advice from Leading Editors (Berkeley: U of California P, 2004).

    • Germano, William, From Dissertation to Book, Chicago Guides to Writing, Editing, and Publishing (Chicago: U of Chicago P, 2005).

  • Sage advice from a scholar and editor who is a past PSRL editor and still on the PSRL editorial board. Information on what to look for in a publisher, how to choose among the options available, what to expect during the evaluation process and once a manuscript is accepted, and what an author should do to publicize a book. Includes discussion of the difficulties facing scholarly publishers.

Last Updated: April 5, 2017

For questions about the content of these pages, contact the production editor at psrl@purdue.edu

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