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Faculty/Staff Directory
We have a new directory system for displaying your faculty and staff on your web page. (see example). If you would like to use this system, first send us an e-mail at claweb@purdue.edu. We will set up the folders for you in Collage and migrate the first few entries for you. We can then have a training session to show you how to use the system.
We will create:
1 . A directory folder in your main departmental folder
2. A Faculty folder within the directory folder. Upload faculty photos into the Faculty/photo folder.
To create a new category:
1. When you are in the directory folder, click the "New Folder" button on the top tool bar.
2. Name the folder exactly as you would like the category name to appear, for example, Emeriti Faculty, Lecturers, or Graduate Students. Spaces are okay.
3. A photo folder will be automatically created within each new folder. Upload your photos for each category into the category's photo folder.
To add entries:
1. Go to the appropriate folder, for example, Faculty.
2. Click "New Document"
3. Name the file with the person's last name then first name, for example, Smith, John (note, there is a space after the comma).
4. Enter the faculty member's information in the appropriate field. In the image field, use the "Image" button to add an image (that you had previously uploaded into the Faculty/photos directory)
5. Save your file, approve, and deploy!
To edit an entry:
1. Click on the blue file name on the right, edit, then save, approve and deploy.
To change the layout of your directory pages:
1. You can choose a different layout for each category. Click on the folder name in the left panel to dispaly the folder contents on the right.
2. Click the arrow next to the index page and choose "metadata."
3. Next to "Directory Index Layout", choose either Photos 2 column, Photos 1 column, or No photos. Click "OK."
4. If you want to see how the directory will look, click the arrow next to the index page and click "Preview."
To change the title and position of "Directory" on the top menu bar:
1. Go to the Faculty folder and click the arrow next to the index page and choose "metadata."
2. Change "Name in Menus" to the title you would like to appear for the directory on the top bar (This could be, for example, People, Directory, or Staff).
3. Change "Rank in Menus" to indicate in which order you would like the directory to appear. This is done with capital letters, so use B for second on the menu, C for third on the menu, etc.