Travel Tips for trips involving airfare

Travel Tips for trips involving airfare:

When booking airfare, travelers should be very careful to provide proper documentation for reimbursement.

Proper documentation includes:

name of traveler

dates of travel

name of airline that issued the ticket

destination(s)

fare class

legs of trip and

total cost of ticket.

Always ask for a 'passenger receipt' or 'passenger coupon' when purchasing a ticket (paper or E-ticket) through a travel agency. An itinerary may also be provided by the agency.

Internet Purchases:

When purchasing airfare through the internet, travelers should be careful to print all pertinent information concerning their flight. The printed information may be more than one page, should indicate that it is a receipt (not a quote), and usually contains a ticket or confirmation number. Credit card receipts, copies of credit card statements, or boarding passes showing the ticket number may be used as supporting documentation only.

Unused Ticket Vouchers:

If the ticket is purchased through the internet, but only one portion is used or the trip is cancelled, a voucher should be obtained from the airline (or internet company) for the unused portion to be used for a future trip. An unused ticket or voucher must be forwarded to the Travel Office in Disbursements. The ticket or voucher is held in the Travel Office until the traveler requests it for reissuing purposes.